Definitions and Sport Club Policies
Different Types of Facility Requests
Special Event Request
A Special Event Request is a request made with the intent to host a one-time event at that facility.  Examples include hosting a tournament, match, or playday.  These requests are typically made for weekends as regular Campus Recreation programming takes place during the week.
Practice Space Request
A Practice Space Request is a request for a Campus Recreation facility space used for regular, recurring practice times.  The Campus Recreation facilities included in this process are Tully Gym, Rec SportsPlex and Main Campus Fields.  Practice schedules are made at the beginning of each semester - Fall, Spring and Summer - and continue throughout that term.  Practice Space Requests involving use of the Leach Center (pool, racquetball courts or multi-purpose courts) must be made directly with the Director of Facilities (court space) or Director of Aquatics (pool).
Meeting Space Request
A Meeting Space Request is a request for use of the Rec SportsPlex Tournament Building Meeting Room for a one-time meeting.  The room is scheduled on a first-come, first-served basis for regular reservations.  The large meeting room can be divided into two smaller meeting rooms, with each room holding a maximum of 49 people.  Should two clubs wish to hold a meeting at the same time, and the number of meeting attendees will stay below the capacity per room, multiple meetings can be scheduled at once.
Campus Recreation Facilities
Rec SportsPlex
The Rec SportsPlex is a relatively new outdoor facility operated exclusively by FSU Campus Recreation.  This facility is the largest outdoor campus recreation facility in the nation.  The Rec SportsPlex houses twelve flag football fields, four multi-purpose fields, five softball fields, and a Field House building on each side of the facility, as well as a Sport Club Tournament Building, complete with showers, a meeting room and office space.  This facility is great for hosting large-scale events, as there is plenty of field space and plenty of parking.  The Rec SportsPlex is located 5 minutes from campus near Seminole Golf Course and the FSU Reservation.
Main Campus Fields
The Main Campus Fields are located on campus across from Doak Campbell Stadium.  The Main Campus Fields offer the largest amount of green space on the main campus.  This facility can be reserved for an event or for practice.  The facility was formerly used for Intramural Sports, but now is almost exclusively Sport Clubs and open recreation as Intramurals have moved to the Rec SportsPlex.  After Intramural Sports, Sport Clubs have priority over space allotment at these fields with regard to nightly practices.
Tully Gym
Home to the Intramural Sports and Sport Club Offices, Tully Gym is where many indoor clubs practice and play.  Sunday through Thursday evenings Sport Clubs have use of Court 4 in the gymnasium for practice. The Combatives Room is available Sunday through Friday.  Campus Recreation shares this facility with Athletics and the P.E. Lifetime Activities Program.  With Tully Gym being a shared facility, everything possible is done to accommodate all groups in providing time and space for Tully Gym usage.  Due to this sharing, select dates are unavailable during each semester due to varsity volleyball matches and other major University-sponsored events.
Leach Pool
The Leach Pool is located in the Leach Center and run by Campus Recreation.  The Leach Pool was formerly the home of FSU varsity swimming and diving; however, these teams have since moved to a new facility.  Clubs can request practice time with the Director of Aquatics, or can request to reserve the pool to host a weekend tournament.  All Sport Club reservations of the Leach Pool go through the Director of Aquatics, with the assistance from the Assistant Director of Sport Clubs.
FSU Reservation
The FSU Reservation (Rez) is FSU’s own waterfront property, located 5 minutes from the main campus.  The Rez has a beach to relax, sand volleyball courts, and many other opportunities for outdoor recreation.  The Rez houses the FSU Challenge Course, as well as the Outdoor Pursuits program.
Speicher Tennis Complex
The Speicher Tennis Complex houses 12 tennis courts.  It is located just north of Tully Gym on FSU’s main campus.  Varsity tennis practices and matches are held at Speicher, as well as summer camps for children.  Whenever not in use by the Athletic Department or Intramural Sports, the Speicher Tennis Complex is available for open recreation tennis.
What Happens After I Turn in the Necessary Paperwork to the Sport Club Office?
Special Event Request
After the required paperwork is turned into the Assistant Director of Sport Clubs, the paperwork is then taken to the appropriate Campus Recreation staff member to attempt to reserve the particular facility.  For outdoor facility reservations, Rec SportsPlex and Main Campus Fields, the rest of the process is taken over by the Assistant Director of Intramural Sports.  For reservations at Tully Gym and the Leach Pool, the Assistant Director of Sport Clubs serves as a liaison between the Director of Facilities (Tully Gym reservations) and/or the Director of Aquatics (Leach Pool reservations).
After the Assistant Director of Sport Clubs has spoken with the appropriate staff member regarding the reservation request, the rest of the process can begin. For outdoor reservations, that Assistant Director of Intramural Sports will be in contact with the club representative making the request.  For the Tully Gym and Leach Pool reservations, the appropriate Campus Recreation staff member will contact the club representative to inform him or her of the status of the reservation request.
Practice Space Request
All Sport Club Practice Request Forms that are properly completed and turned in by the deadline to the Assistant Director of Sport Clubs will be used by the Assistant Director of Sport Clubs to create a practice schedule for each facility, each semester.  Priority scheduling is based on the annual Sport Club Council point standings for each club.
Special Event Conflicts
On occasion, special events by FSU Athletics, Intramural Sports, or other Sport Clubs may require certain practice sessions to be canceled for particular groups.  Please be prepared to make accommodations for your group in these cases.  A schedule of affected dates will be released in advance, when possible.

Club Expectations
Expectations When Using University Facilities
- Any time a club has reserved a facility, the facility must be used.
- If the club cancels a practice, game or any reservation, the club representative must contact the Sport Club Office at least 24 hours before the reservation is in effect.  Failure to use a reserved area jeopardizes the club’s ability to reserve the facilities for future use.
- Misuse of equipment and facilities (including not using reserved space, and/or neglect in following facility-use procedures, i.e., leaving debris or equipment in a facility) as well as inappropriate conduct and actions while participating in any Sport Club related activity, will jeopardize the club’s continued status as a member of the SCP.
- Any club using a facility is obligated to clean up after the activity.  Fines can be assessed for failure to clean the facility.
- Facility supervisors are responsible for Campus Recreation facilities.  They have the authority to deny unauthorized persons or persons abusing facilities or equipment access to the facility. 
- Alcoholic beverages and other illegal substances are not permitted in or at Campus Recreation facilities. 
- It is the club’s responsibility to monitor all club events (including the actions of spectators) to insure that alcoholic beverages or other food and drink (if not allowed) are not on site. 
- Games will be delayed until the problem is corrected and may be canceled if the situation is not addressed appropriately and in a timely manner.
- **NOTE** Clubs must follow all guidelines issued by each facility that they use.  For example, the clubs that use the Reservation must follow all guidelines set forth by the Reservation staff.

Equipment Checkout
Clubs have the option of checking out equipment from the Sport Club Office for use in games or special events.  On the Facility Request Form, clubs must specify what equipment they wish to checkout.  An Equipment Checkout Form (available from the Sport Club Office) must be turned in at the time of checkout.
Some items available for checkout include:
Water Coolers
Flip Scoreboards
Cordless Battery Powered Scoreboard
Chalk and Chalker / Paint and Paint Machine for Lining
Tables & Chairs
Pop-Up Shelter Tent